Document Management

FoodCertificates.org is an easy, rapid and affordable way of managing documentation in the food industry. The FoodCertificates.org website permits all the links throughout the Food Chain (From farm to fork) the capabilities of uploading and downloading requested and required certifications.

Federal Regulations for Documentation requirements set forth in the Bioterrorism Act specify that records must be available within 24 hours of request if it is suspected that an article of food is adulterated and presents a threat of serious illness or death in humans or animals. These records may be kept in electronic or paper form.

All persons who manufacture, process, pack, transport, distribute, receive, hold, or import food in the United States must adhere to these regulations.

The Retention Period for non transporters if there is significant risk of spoilage, loss of value or loss of palatability within 60 days after receipt or release of the food is six months. If the shelf life is from 60 days to six months after receipt or release, or if the product is animal food, the record retention period is one year. If the shelf life is six months or more after receipt or release, the record retention period is two years.

For transporters, if the shelf life is 60 days after receipt or release, the period is six months. Transporters must maintain records on other food for one year.

Failure to establish and maintain these records is considered to be a prohibited act, punishable by possible civil and criminal action in Federal court.

After activating a membership, instant access to the electronic library of documents is available. With a few simple clicks, documentation can be accessed from the website. The documents can be printed and/or stored electronically and accessed instantly by users worldwide. These documents may include but are not limited to Certificates of Origin, Processing Plant Certifications, Product Specifications, Certificates of Analysis, Kosher Certifications, Halal Certifications, Organic/Natural Certifications, Allergens Certificates, GMO Statements, Nutritional Analysis, Product Guarantees and Material Safety Data Sheets.

Click here for Sample Documents